Bureau Chief, Nancy Anderson
Room G50I, Fletcher Building
Tallahassee, FL 32399
Phone: (850) 413-2321
What We Do
The Bureau of Payroll Design and Development is responsible for the analysis, functional design, technical requirements, quality assurance testing, development and maintenance of the FLAIR system. The bureau has a priority of facilitating efficient, accurate, and timely delivery of salary warrants (checks) and W2s to state employees. Additionally, the Bureau works with end-users at state agencies and the Division of Accounting and Auditing to clarify requirements for payroll system modification requests. The primary user of Payroll is the Division of Accounting & Auditing, Bureau of State Payrolls.
Bureau of Payroll Design and Development
Performs system programming changes including:
- Writes functional specifications
- Performs quality assurance testing of all modifications
- Ensures financial integrity
Maintains the State Payroll system including :
- W4 information
- Payroll calculation
- Employee records
- W2 reporting
Determines functional and technical requirements of the Payroll component of FLAIR
Services We Offer
File transfers and reporting for agencies and other outside entities
Payroll Design and Development
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Initiatives
Accomplishments
Goals
- Preparing the FLAIR system for integration with PALM.
- Modernizing and automating processes to provide better service to our customers.
- Modernization and standardization of processes to aid in the transition to the new PALM solution.
- Updating and adding new functionality to the State Active Duty payroll process to assist the Department of Military affairs in payments to the Florida National Guard.
- Automation of the manual retirement invoice process for accurate reporting of retirement over/under payments.
How We Are Fighting IT Debt
Finding new solutions and tools to automate outdated processes such as offering agencies data retrieval options in newer technology formats. Training staff on new technologies, and recruiting staff with the skills needed to maintain a legacy system such as FLAIR while transitioning to a new solution.
In My Own Words
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Removal of a special payroll run:
- The Criminal Justice Incentive Pay (CJIP) payroll.
- These payments were standardized and folded into the regular payroll processes.
143K +
W2s produced in 2017
3400 +
Programs in the Payroll portion of the
FLAIR system
10
Full time BPDD employees
345
Payrolls processed in FY 17/18
251
Payroll adjustments processed in
FY 17/18
The philosophy of the Bureau of Payroll Design and Development is to provide excellent customer service. We work closely with the Bureau of State Payrolls, People First, the Division of Retirement, and others to ensure all state employees receive accurate and timely paychecks. Our Bureau strives to maintain correct payroll records for tax reporting, cultivate a competent and knowledgeable staff, and provide payroll data to agencies for their accounting entries.
What is IT Debt?
According to research firm Gartner, IT debt is the amount of money it would take to clear the maintenance backlog and bring an organization's application portfolio up to a "fully supported current release state."In other words, IT debt is the cost of bringing software up to date from where it is now. And it's a figure that's growing substantially, owing, most notably, to tight budgeting that has allowed critical systems to fall into disrepair or obsolescence.
