This guide will give you some basic instruction on how to understand the staffing spreadsheet and how to properly use it
What is it?
The staffing spreadsheet is used for tracking warehouse employees:
Onboarding (i.e., if new-hires have been properly input into our systems)
Positioning (i.e., the job assigned to each employee)
Employment needs (i.e., what positions HR needs to fill)
How do I use this document?
It is important for supervisors to use the Staffing Spreadsheet to keep track of any changes being made to their team
You can see if there are any new employees being added to your team (HR or the Warehouse Manager should Slack you this information as well)
You can see if there were any changes to your current team
You can see what roles we are in the process of filling
What am I looking at?
This is an example of the New Hire Onboarding Spreadsheet.
This is an example of the Rabbit/Owl Staffing Spreadsheet.
This is an example of the 9am-5pm Staffing Spreadsheet.
Just keep in mind that there may be other tabs created for specific teams (e.g., Replenishment Team)
All three of these spreadsheets are tabs in the overall Staffing Spreadsheet. You, as a supervisor, should find your appropriate tab (e.g., Rabbit/Owl supervisor in the Rabbit/Owl Staffing tab).
How do I read what I am looking at?
Similar to working with your temp workers (e.g., Wonolo hires), you should be taking attendance of your regular employees. The Staffing Spreadsheet has the most up to date roster of your team so you can efficiently take role at the start of your shift. Let's say a supervisor, Sherry, is using this spreadsheet.
After pulling up the Staffing Spreadsheet, the first thing Sherry can see is the column of 13 regular employees on her shift (Rabbits, Team B; between the red arrows).
She can also see that there are two long term Wonolo people assigned as pickers on her shift (Deb Ferriera and Calb Cola).
Looking at the empty cells, Sherry can also see what positions on her shift are not yet filled by HR.
There are two unfilled positions on her team for Packers.
Finally, Sherry can also see if there are any people training to potentially fill her empty positions. The Warehouse Supervisor will place these new-hires based on their performance during their 9am-5pm training.
But what about the New Hire Onboarding Spreadsheet?
The New Hire Onboarding Spreadsheet can be used by supervisors to see any changes in the status of newer employees. They can also see if the new employee has been properly trained and setup to clock-in and clock-out (via their EasyClocking fingerprint).
Here we see two things that need to be addressed
John Smith should no longer be an employee due to something on his Background Check. If he has already started working, the proper termination procedure must be initiated as soon as possible (e.g., Asana tasks created, etc).
Jane Doe has not been set up with an EasyClocking account. If the employee has started working, they should be brought to HR to setup this account.
What does this mean for you, the supervisor?
You can use this spreadsheet to keep track of new team members and help bridge the communication between the operations team and HR.
TL;DR - What you should take away from these instructions
You can help ensure that new employees are being paid properly (e.g., using our clock-in/clock-out system) by checking if they have an easyclocking account in the "New Hire Onboarding" tab of the Staffing Spreadsheet
You can see the most recent roster of your team for taking attendance
Overall: You can use this spreadsheet to better communicate with the Warehouse Manager and HR