6 Tips for a Successful Hybrid Event
Hybrid events are a combination of both a live, face-to-face event and a virtual event. These events are a cost-effective option for potentially reaching more attendees. Attendees can participate from their corner of the globe offering flexibility and convenience for busy executives, physicians, and sales team members.
6 Tips for a Successful
(F2F + Virtual)
Determine the goals for your hybrid event with consideration of what the training objectives are for both the virtual and live audiences. By starting with the end goals in mind, you can best determine how to achieve through your event.
No hybrid event is complete without a follow-up plan in place. Be sure to survey your attendees just as you would a face-to-face event. By collecting post-event feedback you'll gain a better understanding of your event's overall success and how you can improve upon your future events.
3. Choose the Right Content
1. Determine Your Goals
2. Consider Your Budget
2. Accommodate All Attendees
5. Plan Technology Capabilities
6. Have a Follow-Up Plan
A hybrid event is a cost-effective solution when you have attendees dispersed around the globe and cost of travel is a concern. Consider the locations and time zones of your audience so that your hybrid meeting can accommodate all attendees.
Determine how you want to deliver the content. You'll want to design content so that it is virtual-friendly and engages both virtual and live audiences. Be sure to include polling questions to keep your virtual attendees more engaged throughout the event.
Technology is the key component of a successful hybrid event. Technology glitches can occur, so have a solid plan in place. Be sure to provide testing links and thorough directions to your virtual attendees to ensure they have the technology required for a seamless experience.
Likewise, it's important to make sure that your presenters are well prepared with best practices in hand.
Your hybrid event's success hinges on a well- planned agenda. Consider how you might condense the agenda to optimize your training efficiency for both the virtual and the live portions of your event. As a general guideline, arrange your presentations so that virtual attendees are participating for a portion of the day and no more than 4 hours at a time.
4. Condense Your Agenda
If you lack the technology skills or resources required to run a smooth hybrid event, our team at Miller Tanner Associates has the expertise to put your plan into action.
Miller Tanner Associates